The Library of City University is established with the primary aim of supporting the teaching and research activities in City University. These regulations have been formulated to enable staff and students to maximize the use of the Library.
These regulations are applicable to regular patrons of the Run Run Shaw Library on the City University Main Campus. Library at Telford Annex is open to students of Telford Annex and academic staff members of the University only. Students of Telford Annex should refer to their specific library guide for Library Regulations applicable to them.
Library opening and counter service hours are posted at the entrance to the Library and are also available on the Library Home Page at http://www.cityu.edu.hk/lib/about/hours.htm. In accordance with the demand for library use and staff availability, the opening and counter service hours may vary.
Admission to the Library will be permitted only upon presenting a valid card of the following categories or special approval from the Librarian: (Cards are not transferable; any misuse is a serious disciplinary offence and will be dealt with accordingly - Penalties for misuse of Student Identity Cards are listed in Appendix II.)
|3.2.||Alumni Library Ticket
Friends of the Library
Outsiders may join the Library as members of the Friends of the
Library to enjoy reader or borrower privileges under different
membership categories. Details are available at:
Loss of City University Identity Cards and any library-issued tickets, or change of correspondence / email addresses must be reported to the respective departments of the University immediately.
A charge will be made for obtaining a replacement of the library-issued tickets. Expired library tickets must be returned to the Library.
Upon presenting a valid card of the following categories, users can borrow materials from the Library subject to the loan quotas and loan periods listed in 4.4.
Cards are not transferable and cannot be used on behalf of any other person (see Appendix II). Users with difficulties coming to the Library to borrow books in person and would like to authorize a representative to do so must seek approval from the Library in advance by contacting the Circulation Librarian.
Under normal circumstances, only students of the Telford Annex and academic staff members of the University can borrow books from the Telford Library, not any other categories of users.
Loan Quotas and Loan Periods
* Use of Loan Quota
Apart from borrowing circulation books, users can also use their loan quota to borrow HKALL books, AV materials and Semi-closed (Reserve) / Closed Access materials as appropriate. Please refer to their respective loan rules as listed below:
Library materials with the status "LIB USE ONLY" on the Library Catalogue are not normally allowed to be charged out of the Library. Under exceptional circumstances staff may obtain special permission from senior library staff to borrow such materials for a short period.
No library materials shall be removed from the Library until their issue has been properly recorded at the appropriate counter or at a SelfCheck unit. Valid cards must be produced when borrowing library materials at the respective service counter or SelfCheck unit.
Recalls (see also 4.12.)
An overdue notice will be sent via email to all categories of borrowers as soon as the loan period expires. However, the onus of returning library materials on time rests with the borrowers.
Loss and Damage of Library Materials
Using their respective book request quota (see 4.4.), users can place holds on items that have been checked out to other users (see 4.7.) and request items housed in the Shatin Storage. Eligible users (see 4.4. *Use of Loan Quota) can also use their book request quota to request books from the other UGC-funded university libraries through HKALL. A reservation notice will be sent to the requesting patron concerned by email (see 5.1. - 5.4.) once the requested book is available.
All borrowers must return all loans to the appropriate counter or designated places. Library materials must not be removed from Hong Kong without the permission of the Librarian because all checked out items are subject to recall. (see 4.7.) Upon recall, the loan period will be shortened and the items concerned will need to be returned to the Library before the original due date.
In line with the University’s emphasis and practice on electronic communication, the Library sends out its pre-overdue, overdue, recall and reservation notices to all CityU members via their email accounts registered in the University’s central database. Under normal circumstances, the email accounts should be of the following format:
For students, your CityU email account is in this format:
For staff members, your CityU email account is in this format:
For alumni, if you have not provided your Personal Email Address in AIMS, your
default CityU Alumni Free Email Account is in this
For users who still prefer using non-CityU email accounts to receive library notices, please use the Set up Email Forwarding function in the CityU email account to re-direct messages from the Library to the preferred email account. For details, please go to the University's web page on email services at http://email.cityu.edu.hk/home/ and click on "Account Management".
Users who do not possess any email address will, however, be notified by mail notices.
It is the responsibility of the users to provide the correct correspondence / email addresses to the University and that any subsequent change must be reported to the respective departments of the University immediately. (see 3.5.)
Unauthorized removal of library property from the library premises and mutilation of library materials are serious disciplinary offences. Users of the Library found committing these offences will be dealt with in accordance with the rules laid down by the University. (see Appendix I)
No person shall in the Library conduct himself in a manner which, in the opinion of the Librarian or his representative, is not a proper use of the Library, or which interferes with the comfort or convenience of or use of the Library by others. The following rules should be observed by all users of the Library. Any infringement of them may result in the user’s exclusion from the Library for the remainder of the day.
Silence must be strictly observed in the Library.
Umbrellas, food, drinks or articles which may interfere with the proper use and management of the Library are not allowed in the Library.
Users must not wear rain-coats or any clothing that are likely to soil library property.
All belongings should not be left unattended. The Library will not be responsible for the safe keeping and any loss/damages of belongings left in the Library.
Reservation of seats in the Library shall not be permitted. Books and any other articles left unattended on chairs or tables for more than 30 minutes (60 minutes from 12:00 to 13:30) may be removed by any of the library staff.
Tables and chairs should be used where they are and under no circumstances should they be moved to any new position without the permission from the Library.
Cameras and other photographic equipment may not be used in the Library without the permission of the Librarian.
Smoking, games of any form, use of mobile phones or pagers are not permitted in the Library. Users of mobile phones or pagers in the Library will be dealt with in accordance with the Penalty Scheme for Users of Mobile Phones/Pagers in the Library. (see Appendix III) Listening to headphones shall only be permitted in designated areas.
All library materials and personal property must be shown to the member of the library staff on duty on request at the exit before they may be removed from the Library.
In using photocopying machines in the Library, the law regarding copyright must be observed. When using electronic resources, users are reminded to comply with the terms and conditions of use of these electronic resources. Users are warned that they are fully responsible for any legal consequences concerning copyright that may arise.
Users should treat library materials, equipment and facilities with due care and report any defect or damage to the Library staff.
Users should treat library staff and other users in a courteous and respectful manner.
Users should comply with all Library Regulations and notices.
The Librarian may make additional rules regarding admission to and use of particular areas of the Library.
The Librarian shall have the discretion to make special rules on library use and borrowing as deemed appropriate for the proper management of the library facilities.
The Librarian shall have the discretion to waive any of the above regulations in special circumstance if he/she believes that this is desirable in order to meet the particular requirements of an individual library user and will not have a detrimental effect on the facilities offered to any other library user or the library services as a whole.