(Approved by the Committee on Information Services and Technology on 19 August 2010)
The City University of Hong Kong recognises the importance of information technologies in teaching, research and administration. The University provides an extensive range of IT services and facilities to support the mission of the University. Use of all IT services is governed by University policies (including this one) and the laws of Hong Kong Special Administrative Region.
The following policy statements apply to all IT services provided by the University. They must be observed by all students, staff, alumni, applicants, guests, visitors and any other persons who have been given access to the University IT services.
- Each user is given a secure Electronic ID (EID) to access IT services. Users are responsible to maintain the security of their EIDs and passwords and may be held accountable for all activities performed under their EIDs.
- Users are expected to use IT services with courtesy, respect and integrity.
- Users must not interfere with the work of other users or alter the integrity of IT services and facilities provided by the University.
- Users must use IT resources responsibly and consistent with the mission of the University. Users must not use them for any illegal or unauthorized purpose such as conducting commercial activities for unauthorized personal financial gain.
- Users are expected to use electronic communication (email, web content, forums, etc.) in an ethical and responsible manner and in compliance with general guidelines based on common sense, common decency, and civility applicable to the networked computing environment.
- Users must not attempt to gain unauthorised access to data, nor breach any security measures on any electronic communications system.
- Users must observe the Copyright Ordinance. Software or electronic contents without proper license are not allowed to be stored in computer equipment or used in IT facilities of the University.
- Users must adhere to the Personal Data (Privacy) Ordinance in all activities involving collection, processing and use of personal data.
- Users must observe all regulations governing a specific IT service.
- The University reserves the right, without the user's prior consent, to inspect, monitor or disclose any data stored on the University's IT services if there is compelling evidence of violating University policies and Hong Kong laws or adversely affecting the normal functioning of the University's IT environment.
- Failure to comply with this Policy may result in suspension or termination of some or all IT services provided to the users. Student and staff members may also be subject to University disciplinary action.
- This policy may be revised from time to time by the University.
Regulations on IT Services and Facilities